1. Introduction

This Privacy Policy explains how Party Squared (“we”, “us”, “our”) collects, uses, stores and protects your personal information when you visit our website, make an enquiry, book our services, or interact with us online.

We are committed to protecting your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

If you have any questions about this policy, you can contact us at:
Email: victoria@partysquared.co.uk

2. The personal data we collect

We collect the following types of personal information when you enquire, book, or work with us:​

• Contact details

•  Names

•  Email addresses

•  Phone numbers

•  Instagram handles

•  Wedding & event details

•  Wedding date and venue

•  Timeline and room usage

•  Number of guests

•  Wedding menus

•  Guest names (for stationery design)

•  Budget information

•  Photographers’ and other suppliers’ names

•  Styling preferences and design notes

•  Photos you send us or shared with us by your photographer

•  Photos we take of your venue / styling / wedding day

•  Special category data

•  Only when relevant to styling or planning:

•  Accessibility needs

•  Dietary requirements

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We only collect this information with your explicit consent.​

• Technical data

• IP address

• Browser type

• Device information

• Website usage data (via cookies and analytics)

3. How we collect your data

​​We collect data through:​​

• Website contact forms

• Dubsado lead capture forms and questionnaires

• Email enquiries

• Social media direct messages

• Newsletter sign‑up forms

• Cookies and analytics tools (e.g., Google Analytics)​​

4. How we use your data

We use your information to:

• Respond to enquiries

• Provide quotes and proposals

• Deliver styling, hire and design services

• Manage bookings and contracts

• Communicate with you about your event

• Coordinate with suppliers (e.g., florists, stationers)

• Maintain internal records

• Improve our website and services

• Send marketing emails (only with your consent)

5. Lawful bases for processing

Under UK GDPR, we rely on the following lawful bases:

• Contract: to respond to enquiries, provide quotes, and deliver services

• Consent: for marketing emails and special category data

• Legitimate interests: for basic communication, business administration, and analytics

• Legal obligation: for financial and tax record‑keeping

6. Sharing your data

We only share your data when necessary to deliver our services. This may include sharing:

• Your name, wedding date and styling details with florists, other suppliers or your venue coordinator

• Your name, guest names and design details with stationers

We never sell your data.

7. Third‑party service providers (data processors)

We use trusted third‑party platforms to run our business. These may process your data on our behalf:

• Dubsado (CRM, forms, contracts and questionnaires)

• Outlook (email)

• Wix and GoDaddy (website hosting)

• MailerLite (email marketing)

• Stripe (payments)

• Xero (accounting)

• Google Drive (file storage)

• Dropbox (file storage)

• Google Analytics (website analytics)

These providers have their own privacy policies and comply with UK GDPR or equivalent safeguards.

8. International data transfers

Some of our service providers (e.g., Dubsado, MailerLite, Google, Dropbox) store data outside the UK.
Where this happens, we ensure appropriate safeguards are in place, such as:​

• Secure, GDPR‑compliant platforms

9. Cookies

We use cookies to improve your browsing experience and analyse website traffic.
This includes:

• Essential cookies (required for the website to function)

• Analytics cookies (Google Analytics)

10. Data retention

We keep your data only as long as necessary:

• Enquiry data: kept for 3 years, then archived

• Client project files: kept for 7 years for tax and legal purposes

• Marketing data: kept until you unsubscribe or withdraw consent

11. Your rights

Under UK GDPR, you have the right to:

• Access your data

• Correct inaccurate data

• Request deletion

• Restrict processing

• Object to processing

• Withdraw consent

• Request data portability

• Complain to the ICO

If you wish to exercise any of these rights, contact us at:
victoria@partysquared.co.uk

You also have the right to complain to the Information Commissioner’s Office (ICO):
https://ico.org.uk

12. How we protect your data

 We take data security seriously and use:

•  Password‑protected systems

•  Encrypted storage (Google Drive, Dropbox)

•  Secure CRM (Dubsado)

•  Limited access controls

•  Secure payment processors (Stripe)

13. Updates to this policy

We may update this Privacy Policy from time to time. 

The latest version will always be available on our website.

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